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A Verified Closing Room is one shareable page per transaction that bundles the deal’s orders — documents, signers, notarization, sealing, and shipping — with live status and verifiable evidence links. You create rooms with your partner API key; the parties to the deal view them by holding the room link. No accounts on either side of the glass.

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What a room shows

Every room page (and the matching GET /api/rooms/{roomCode} JSON) renders from live order records at read time:
  • Room header — room name, your file reference, and the firm that presented it.
  • Progress strip — X of Y documents signed, sealed, and delivered.
  • One card per document — your label, a status pill, masked signer progress chips, an evidence badge, a Verify seal link when a verifiable seal exists, a link into the order’s own page, and carrier tracking once shipped.
  • Activity timeline — a merged feed of order milestones across the whole deal, derived from an explicit allowlist of audit actions. Signer emails are masked; internal identifiers never appear.
  • Closing Passport card — the latest sealed Closing Passport, when one exists.
Statuses are read from the order records on every request — never replayed from an event stream — so the page can lag reality only by your refresh interval, not by queue depth. A status the platform does not recognize renders as open, never as complete: a room must not look finished on a status it does not understand. The room code is a 40-character hex string minted from a cryptographically secure random generator. It rides in the room URL:
Room link
https://signsealship.com/rooms/{roomCode}
Possession of the link is the only credential. That is a deliberate tradeoff — parties join a closing with zero friction — and it has a consequence you should treat seriously:
One link grants deal-wide visibility: every attached document’s status, masked signer progress, evidence badges, tracking, and drill-down into each order page. Share it with the parties to the deal and no one else. Never post it publicly, embed it in a page, or put it anywhere a crawler can find it.
If a link leaks or you simply want to cut off everyone who has it, rotate it:
Rotate the room code
curl -X POST https://signsealship.com/api/rooms/{roomCode}/rotate \
  -H "Authorization: Bearer sss_pk_your_key_here"
Response
{
  "roomCode": "a1b2c3d4e5f60718293a4b5c6d7e8f9012345678",
  "roomUrl": "/rooms/a1b2c3d4e5f60718293a4b5c6d7e8f9012345678"
}
Rotation reissues the bearer code: every previously shared link stops working immediately, at every cache layer (the public read is served cache: no-store). Share the new link with the parties who should still have access. Per-party scoped links are on the roadmap; today, rotation is the containment tool.

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Room lifecycle

1

Create

POST /api/rooms with a name (1-200 characters) and an optional reference — your own file or matter number, shown on the room header. The room opens with status open.
2

Attach orders

POST /api/rooms/{roomCode}/orders with the order’s public code. Possession of the code is the authorization: if you hold it, you may bind that order to your room. Attaching is idempotent, and a room holds at most 50 orders.
3

Share and monitor

Hand every party the room link. Read the same live JSON from GET /api/rooms/{roomCode}, or subscribe to webhooks to be pushed room.order_attached and room.passport_sealed events.
4

Detach when needed

DELETE /api/rooms/{roomCode}/orders/{orderCode} removes a document from the room without touching the order itself.
5

Seal a Closing Passport

POST /api/rooms/{roomCode}/passport mints a versioned, sealed evidence manifest for everything in the room. See Closing Passport.
Full request and response shapes are in the rooms API reference.

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Two ways to operate rooms

Everything above works identically through two front doors backed by the same service:
  • Partner API key — Authorization: Bearer sss_pk_... against the /api/rooms routes. Built for your systems.
  • Partner dashboard — sign in at signsealship.com/partner, link your firm once by pasting your API key, then create rooms, attach orders, rotate links, and seal passports in the UI. Linking works only by proving possession of a valid key — never by email matching.
Rooms belong to your firm either way: a room created in the dashboard is visible to your API key and vice versa, and no other partner can see or touch it.

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Tiers and quotas

Room quotas count open rooms only — close a room and it stops counting. The quota is enforced when you create a room, with a clear error telling you the limit you hit.
TierPriceActive room quota
TrialFree5
PartnerLink$49/mo5
ProOffice$149/mo25
ClosingDesk$399/moUnlimited
Two more limits apply regardless of tier:
  • 50 orders per room — keeps the live room view fast for every reader.
  • 20 Closing Passport versions per room — each seal is a dated snapshot; see Closing Passport.
New partner keys start on the trial tier. Contact SignSealShip to activate a paid tier; self-serve billing is coming.

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What a room never does

  • It never claims evidence it does not hold — the badge vocabulary is locked to SEALED, RECORDED, and “no evidence yet”. See the evidence model.
  • It never exposes signer email addresses, internal identifiers, or another partner’s data.
  • It never marks a document complete on an unrecognized status.